Approved

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Chesterfield Officials

Summary of Actions Taken by the Board on June 25, 2008

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3:00 P.M. SESSION

COUNTY ADMINISTRATOR’S COMMENTS

Ms. Renee Wyatt-Chapline, Executive Director for Virginia's Gateway Region, provided an update to the Board on activities of the regional economic development organization which serves the cities of Colonial Heights, Hopewell and Petersburg, and the counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex.
Participants in the county’s annual Diversity Internship Program were introduced to the Board.

BOARD REPORTS

Mr. Gecker requested an item be added to the County Administrator’s Comments to update the Board on the progress of projects they have requested from staff.

Mr. Warren stated the county needs to take a stand regarding the transportation plan being considered by the General Assembly.

RESOLUTIONS

Adopted	Resolution recognizing Mr. Ray Poindexter, Department of General Services, Fleet Management Division, upon his retirement.
Adopted	Resolution recognizing Boulevard Flower Gardens at Ruffin Mill as the 2008 First Choice Business of the Year.
Adopted	Resolution recognizing Comcast Metro Richmond for its generous donation towards the 2008 “Chesterfield Celebrates” Campaign by the Parks and Recreation Department.

WORK SESSION

A work session was held to review 2008 General Assembly legislation.

Approved Actions resulting from 2008 General Assembly legislation affecting the county.

DEFERRED ITEMS

Deferred to September 24, 2008 Consideration of Road Impact Fees.

NEW BUSINESS

Approved

Amended and restated purchase and sale agreement with Crosland Investments LLC for Cloverleaf Mall.

APPOINTMENTS

Approved	Reappointment of Mr. John W. Hughes and appointment of Mr. Harril Whitehurst to serve on the Economic Development Authority.
Approved	Reappointment of The Honorable Frederick G. Rockwell, III, The Honorable Thomas L. Murphey, The Honorable William W. Davenport, Mr. Brad Peebles, Mr. Lee Coble, Colonel Thierry Dupuis, Sheriff Todd B. Wilson, Colonel Jeffrey W. Faries, Mr. Kelly Furgurson, and Ms. Eilene Brown to serve on the Community Criminal Justice Board..
Approved	Reappointment of Ms. Mary “Liz” Welchons to serve on the Social Services Board.
Approved	Appointment of Mr. Herbert Richwine and Mr. John Jacobs to serve on the Citizens Transportation Advisory Committee.

STREETLIGHT INSTALLATIONS

Approved

Streetlight installation on Fieldstone Road, in the Belmont Woods Subdivision.

CONSENT ITEMS

Adopted	Authorize the County Administrator or his designee to execute a Police Memorandum of Understanding between Chesterfield County and the Virginia State Police related to the Chesterfield Police Department’s license plate screening project.
Adopted	Resolution recognizing Mrs. Phyllis S. Morelli, Department of Real Estate Assessments, upon her retirement.
Adopted	Resolution re-authorizing the continued implementation of the Comprehensive Community Corrections Act, the re-establishment of the Chesterfield-Colonial Heights Community Criminal Justice Board and continued provision for Joint Exercise of Powers.
Adopted	Resolution re-adopting the updated Emergency Operations Plan.
Adopted	Resolution recognizing Mr. Louis C. Partin, Jr., Utilities Department, upon his retirement.
Adopted	Resolution supporting application for Preserve America Grant for archaeological investigation for the Falling Creek Ironworks Park Site.
Approved	Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce for the Celebration of the Vine wine festival to be held on June 28, 2008.
Approved	Award of construction contract for Dundas Road Drainage improvements.
Approved	Award of construction contract for the new Sunnybrook Wastewater Pumping Station Relief Sewer Project.
Approved	Set July 30, 2008 at 6:30 p.m. for a public hearing for the Board to consider amending Section 19-238 of the Zoning Ordinance as it relates to post development stormwater runoff in the Swift Creek Reservoir Watershed.
Approved	Set July 30, 2008 at 6:30 p.m. for a public hearing for the Board to consider the FY2009-FY2014 Secondary Six Year Improvement Plan, FY2009 Secondary Road Improvement Budget, Project Development Schedule for the Chesterfield Road Fund, and Designation of FY2009 Chesterfield Road Fund Projects.
Approved	Set July 30, 2008 at 6:30 p.m. for a public hearing for the Board to consider proposed amendments relative to inclusion of Virginia Department of Transportation review for processing of subdivision plats and site plans.
Approved	Appropriate State funds for implementation of requirements resulting from changes to the State’s Mental Health Law.
Approved	Authorize the County Administrator to execute a construction contract for Midlothian High School athletic complex new parking lot.
Approved	A Change Order to the architectural contract with Moseley Architects for the design of the Smith-Wagner Building Renovation and Addition project.
Approved	Transfer of District Improvement Funds from the Bermuda District Improvement Fund to the Chesterfield/Colonial Heights Department of Social Services to purchase a shed to use as storage for supplies to serve indigent residents at the Shady Hill Trailer Park.
Approved	Acceptance of a parcel of land along Ecoff Avenue from Wilton Development Corporation.
Approved	Acceptance of a parcel of land along North Woolridge Road from First Citizens Bank.
Approved	Acceptance of a parcel of land for the extension of Ironbridge Boulevard from Harold M. Taylor, Jr.
Approved	Acceptance of a parcel of land along Hopkins Road from the Trustees of Beulah United Methodist Church.
Approved	Request to quitclaim a 16-foot water easement across the property of Branchway Associates, L.L.C.
Approved	Request to quitclaim a portion of a variable width temporary reduced imperviousness best management practice easement across the property of The Reeds Landing Corporation.
Approved	Request to quitclaim a portion of a 16-foot sewer easement across he property of Frontier Midlothian, LLC.
Approved	Request to quitclaim a 16-foot sewer easement across the property of C.V. Shanbhag.
Approved	Conveyance of an easement to Laverne C. and Mary W. Cole to install drainage facilities on county property at Goyne Park.
Approved	Conveyance of an easement to Columbia Gas of Virginia, Incorporated across the Bailey Bridge Middle School property to provide service to the Clover Hill Assembly of God Church.
Approved	Conveyance of an easement to Columbia Gas of Virginia, Incorporated to provide service to the new Fire and Maintenance and Logistics Warehouse.
Approved	Conveyance of an easement to Virginia Electric and Power Company for underground cable to provide permanent and temporary service to the new Clover Hill High School.
Approved	Request for permission from James A. Costello and Michelle A. Costello for a picket fence to encroach within a 16-foot easement across Lot 10, Block A, Roxshire, Section 12.
Approved	Request for permission from William E. Turner and Nancy W. Turner for a proposed picket fence to encroach within an 8-foot easement across Lot 46, Hawthorne Village, Section A at Charter Colony.
Approved	Request for permission from Berkeley E. Walton for an existing gravel driveway and board fence to encroach within a county right of way known as Cedar Springs Road.
Approved	Request for permission from Cynthia C. Edwards and Richard G. Edwards for proposed landscaping to encroach within two 8-foot easements and a 16-foot drainage easement across Lot 69, Hartley Village at Charter Colony.
Approved	Request for permission from Main Street Homes for a concrete driveway apron to encroach within a 16-foot drainage easement across Lot 33, Westerleigh, Section 1
Approved	Request for permission from Parker and Orleans Homebuilders, Incorporated for a concrete driveway to encroach within a 16-foot drainage easement across Lot 7, Summer Lake, Section 5.
Approved	Request for permission from Parker and Orleans Homebuilders, Incorporated for a concrete driveway to encroach within a 16-foot drainage easement across Lot 7, Summer Lake, Section 5.
Approved	Request for permission from BB Hunt LLC for a proposed fence to encroach within a 16-foot easement and a 30-foot drainage and sewer easement across Lot 43, Stewart Village, Section A at Charter Colony
Approved	Request for permission from Robert P. Clabough and Amy S. Clabough for a fence to encroach within an 8-foot easement, a 30-foot drainage and sewer easement, and an 8-foot drainage easement across Lot 6, Tanner Village, Section B at Charter Colony.
Approved	An addendum to a sales contract for the purchase of two parcels of land for Matoaca Elementary School.
Approved	A lease addendum for office space at Court Square for the Department of Social Services.
Approved	FY2009 Year-End Adjustments.

ADDED BY UNANIMOUS CONSENT

Approved	Cancellation of public hearing to consider the exercise of eminent domain for the acquisition of sewer and temporary construction easements for the Sunnybrook Pump Station Relief Sewer Project.
Approved	Authorize the establishment of a trust by the Chesterfield County Health Center Commission for the purpose of accumulating and investing assets to fund post-employment benefits other than pensions.
Adopted	Resolution urging the General Assembly to adopt a Statewide Sustainable Transportation Plan.

REPORTS

Accepted A report on Developer Water and Sewer Contracts; a report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases; and a report on Roads Accepted into the State Secondary System.

CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS

Mr. George Beadles expressed appreciation for the ability to view the meetings from the hall outside the Public Meeting Room since the sound has been fixed.

CLOSED SESSION

A closed session was held pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance and compensation of the County Administrator and pursuant to Section 2.2-3711(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by the County Attorney and pertaining to actual and probable litigation.

6:30 P.M. SESSION

Deputy County Administrator M.D. “Pete” Stith, Jr. gave the invocation.

Auxiliary Police Lieutenant Aldo F. Funai, Jr. led the Pledge of Allegiance to the flag of the United States of America.

RESOLUTIONS

Adopted	Resolution recognizing Auxiliary Police Lieutenant Aldo F. Funai, Jr., upon his retirement.
Adopted	Resolution recognizing the 2008 James River High School Varsity Baseball Team for its outstanding accomplishments during the 2008 season and its excellent representation of Chesterfield County.

CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS

Mr. Bob Herndon presented information to the Board regarding increasing the number of Board members and the status of public transit in the county.

Mr. Art Maxwell addressed the Board regarding being threatened by a citizen outside of the May 28, 2008 Board meeting.

Mr. Kenny Koch and Ms. Maureen Koch addressed the Board regarding the increase in crime and an abandoned house in the Deer Run Subdivision.

Mr. Emanuel Artis addressed the Board regarding injustices taking place in the courts system.

Pastor Charles Bennett addressed the Board regarding the mistreatment and false arrest of his son during a Halloween party hosted on his property.

REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONINGS

07SN0341 Deferred to September 24, 2008	In Bermuda Magisterial District a request of ACQUISITIONS PLUS LLC for rezoning from Light Industrial (I-1) and Residential (R-7) to Residential Townhouse (R-TH) on 16.9 acres fronting the north and south lines of Gayland Avenue east of Jefferson Davis Highway. Tax IDs 792-678-1855, 2312, 2756, 3614, 3859, 4762, 5018, 5765, 6322, 6667, 7626, 7770, 8673 and 9532; and 793-678-0077.
08SN0131 Approved with a condition	In Matoaca Magisterial District a request of CHESTERFIELD COUNTY BOARD OF SUPERVISORS for a Conditional Use to permit a computer-controlled, variable message, electronic sign in an Agricultural (A) District on 137.2 acres fronting the north and south lines of John Winston Jones Parkway northeast of Woodpecker Road; also fronting the northeast line of Woodpecker Road southeast of John Winston Jones Parkway. Tax ID 783-626-4767.
07SN0206 (Amended) Approved with proffered conditions	In Matoaca Magisterial District a request of GBS HOLDING LTD for rezoning from Agricultural (A) to Residential (R-15) plus Conditional Use Planned Development on 38.8 acres fronting the west line of Old Hundred Road northwest of Otterdale Road. Tax ID 714-698-Part of 3178.
07SN0385 Deferred to September 24, 2008	In Matoaca Magisterial District a request of FIRST COMMONWEALTH SERVICES for rezoning from Agricultural (A) to Residential (R-12) on 8.2 acres fronting the east line of Winterpock Road north of Springford Parkway; also fronting the west line of Summercreek Drive across from Summercreek Place. Tax ID 722-661-8707.
08SN0182 Approved with proffered conditions	In Matoaca Magisterial District a request of DOGWOOD PARTNERSHIP LLC for an amendment to rezoning (Case 99SN0227) to permit Community Business (C-3) uses and to delete the conceptual plan on 3.9 acres fronting the north line of Hull Street Road east of Cosby Road. Tax ID 717-671-5331.
08SN0204 Approved	In Midlothian Magisterial District a request of JEFFERSON T. BLACKBURN, D.D.S PC (CCM DEVELOPMENT LLC) for an amendment to Conditional Use Planned Development (Case 86SN0092) to delete sign condition on 0.5 acres and is known as 2301 Robious Station Circle. Tax ID 739-714-9499.
08SN0214 Approved with a condition	In Bermuda Magisterial District a request of REBKEE COMPANY for an amendment to Conditional Use Planned Development (Case 875090) to permit drive-in window in conjunction with pharmacy use on 11.9 acres located in the northeast quadrant of the intersection of Iron Bridge and Chalkley Roads. Tax IDs 779-653-7767 and 780-654-Part of 0821.
08RW0365 Approved with conditions	In Dale Magisterial District a request of KAHN PROPERTIES SOUTH, L.L.C. for an exception to Section 19-232 of the Chesapeake Bay Preservation Act requirements of the Zoning Ordinance to permit encroachment into the Resource Protection Area (RPA) as a result of grading for buildable areas, roads, drives and parking lots. The property is located at 10220 & 10230 Ironbridge Road which is within the Swift Creek drainage basin. Tax IDs 772-661-6210 and 4324.
08RW0379 Approved with a condition	In Midlothian Magisterial District a request of CLIFTON M. COGER for an exception to Section 19-232 of the Chesapeake Bay Preservation Act requirements of the Zoning Ordinance to permit the encroachment into the Resource Protection Area (RPA) as a result of grading for buildable areas, roads, drives and parking lots. The property is located at 601 Turner Road which is within the Pocoshock Creek drainage basin. Tax ID 763-704-1556.

PUBLIC HEARINGS

Adopted	Amendments to the Upper Swift Creek Plan relating to: 1) Water Quality, 2) Levels of Service for Roads, Schools and Public Safety, 3) Land Use, and 4) Economic Development, as revised.
Adopted	Amendments to the Erosion and Sediment Control, Subdivision and Zoning Ordinances relating to Low Impact Development in the Upper Swift Creek Watershed, as revised.
Adopted	Amendment to County Code Section 2-45 related to the dollar threshold for competitive sealed bidding and competitive negotiation.
Adopted	Amendment to Section 14-23 of the County Code relating to use of alcohol on certain public property.
Adopted	Ordinance creating the Chippenham Place Community Development Authority to support the redevelopment of Cloverleaf Mall.
Approved	Appointment of Mr. Sam Kaufman, Mr. Chris Zitzow, Mr. Quenton Lee, Mr. Jay Lafler, and Mr. John Pettengill to serve on the Chippenham Place Community Development Authority.
Deferred to July 30, 2008	Public hearing to consider proposed adjustments to Planning Department fees.
Adopted	Ordinance to vacate a portion of a fifty-foot unimproved county right of way known as Elfinwood Road within Lakewood Farms Subdivision.
Adopted	Ordinance to vacate a sixteen-foot easement and a variable width drainage easement within Newbys Mill Subdivision.
Canceled	Public hearing to consider the exercise of eminent domain for the acquisition of sewer and temporary construction easements for the construction of the Sunnybrook Pump Station Relief Sewer Project.
Approved	Conveyance of rights of way and variable width slope and drainage easements to the Commonwealth of Virginia for the Branders Bridge Road and Jefferson Davis Highway Improvement Projects.

The meeting adjourned at 1:07 a.m. until July 30, 2008 at 3:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.

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