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Chesterfield Officials

BOARD OF SUPERVISORS

MINUTES

April 9, 2008

Supervisors in Attendance:

Mr. Arthur S. Warren, Chairman

Mr. Daniel A. Gecker, Vice Chrm.

Ms. Dorothy Jaeckle

Mr. James “Jim” Holland

Ms. Marleen K. Durfee

 

Mr. James J. L. Stegmaier
County Administrator

School Board Members in Attendance

Ms. Dianne Pettitt, Chairman

Mr. Marshall Trammell Jr., Vice Chairman

Mr. David Wyman

Ms. Patricia Carpenter

 

Staff in Attendance:

Ms. Janice Blakley, Clerk to the Board

Mr. George Braunstein, Exec. Dir., Community Services Board

Mr. Allan Carmody, Dir., Budget and Management

Ms. Marilyn Cole, Asst. County Administrator

Mr. Barry Condrey, Chief Information Officer

Mr. Richard Cordle, Treasurer

Mr. Roy Covington, Dir., Utilities

Ms. Mary Ann Curtin, Dir., Intergovtl. Relations

Mr. Jonathan Davis, Dir., Real Estate Assessments

Mr. Will Davis, Dir., Economic Development

Ms. Rebecca Dickson, Dep. County Administrator, Human Services

Mr. William Dupler, Building Official

Colonel Thierry Dupuis, Police Department

Mr. Robert Eanes, Asst. to the County Administrator

Ms. Karla Gerner, Dir., Human Resource Mgmt.

Mr. Michael Golden, Dir., Parks and Recreation

Mr. Lawrence C. Haake, III Registrar

Mr. Russell Harris, Mgr. of Community Development Services

Mr. Joe Horbal, Commissioner of Revenue

Mr. Thomas E. Jacobson, Dir., Revitalization

Mr. William E. Johnson, Deputy county Admin.,  Management Services

Mr. Donald Kappel, Dir., Public Affairs

Mr. Rob Key, Director, General Services

Ms. Kathy Kitchen, Asst. Superintendent of Schools
 for Business and Finance

Mr. Louis Lassiter, Dir., Internal Audit

Ms. Debbie Leidheiser, Senior Advocate,  Human Services

Mr. Michael Likins, Coop. Extension Director

Ms. Mary Lou Lyle, Dir., Accounting

Mr. Mike Mabe, Director, Libraries

Chief Paul Mauger, Fire Department

Mr. R. John McCracken, Dir., Transportation

Mr. Richard M. McElfish, Dir., Env. Engineering

Mr. Steven L. Micas, County Attorney

Dr. William Nelson, Dir., Health Dept.

Dr. Marcus Newsome, Supt. of Schools

Sheriff Dennis Proffitt, Sheriff’s Department

Mr. Dean Sasek, Asst. Right of Way Manager

Mr. M. D. Stith, Jr., Deputy County Admin., Community Development

Mr. Thomas Taylor, Dir., Block Grant Office

Mr. Kirk Turner, Dir., Planning

Mr. Scott Zaremba, Asst. Dir., Human Resource Management

Mr. Warren called the regularly scheduled meeting to order at 3:10 p.m.

1. APPROVAL OF MINUTES

There were no minutes to approve at this time.

2. COUNTY ADMINISTRATOR'S COMMENTS

2.A. RECOGNITION OF DR. WILLIAM NELSON AS RICHMOND
MAGAZINE’S “TOP DOC” IN THE PUBLIC HEALTH CATEGORY

Ms. Dickson recognized Dr. William Nelson for being named Richmond Magazine’s “Top Doc” in the Public Health Category. She provided an explanation of the process in which Richmond Magazine determines their selection.

Dr. Nelson stated it was a great honor to be nominated and selected by his peers as the “Top Doc.”

Mr. Warren thanked Dr. Nelson for his commitment to Chesterfield County.

Mr. Stegmaier stated the county was fortunate to have Dr. Nelson.

2.B. GREATER RICHMOND PARTNERSHIP PRESENTATION

Mr. Greg Wingfield, President of Greater Richmond Partnership, provided the Board a brief overview of the Partnership and the benefits to the county.

In response to Mr. Warren’s question, Mr. Wingfield stated he has seen an increase in interest from the overseas market, despite the current state of the economy.

In response to Mr. Holland’s question, Mr. Wingfield stated the southern part of Chesterfield has unique qualities for attracting manufacturing companies in part to the Fort Lee expansion.

3. BOARD MEMBER REPORTS

There were no reports at this time.

4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION

On motion of Mr. Holland, seconded by Ms. Durfee, the Board added Item 8.D.2.d., Resolution Recognizing Mrs. Dorothy Viney Turner for Over Seventy Years of Service to First Baptist Church (Midlothian), Chesterfield County and Beyond.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

5. RESOLUTIONS

There were no resolutions at this time.

6. WORK SESSIONS

6.A. COUNTY ADMINISTRATOR’S PROPOSED FY2009-FY2010 AMENDED
BUDGET, THE PROPOSED FY2009 COMMUNITY DEVELOPMENT BLOCK
GRANT AND HOME INVESTMENT PARTNERSHIP ANNUAL PLAN, THE
PROPOSED FY2009-FY2014 CAPITAL IMPROVEMENT PROGRAM AND
OTHER ORDINANCE CHANGES

Mr. Carmody presented the proposed recommendations for amendments to the County Administrator’s proposed FY2009-FY2010 amended budget. He provided details for the proposed amendments to the general fund and the school fund. He stated the proposed amendments are recommended by staff based on reducing the tax rate from 97 cents to 95 cents. He stated the two cent tax rate reduction equates to a $6.6 million reduction in the budget. He provided information on the items removed from the School Board budget. He further provided a breakdown of the types of new positions being removed from the School Board budget. He stated the tax rate reduction will have an impact on FY2008 due to the tax rate year crossing the fiscal year.

Mr. Gecker commended Mr. Carmody and his staff for their hard work to get the budget balanced.

In response to Mr. Gecker’s questions, Mr. Carmody stated the additional $400,000 being transferred to the School Board is intended to fully fund the salary increases for school employees, if the School Board chooses to. He further stated the reduction in the County Administrator’s budget will not adversely impact any services or the time and scope for capital projects.

Mr. Holland thanked Mr. Carmody and the School Board for the hard work they have done on a short notice.

In response to Mr. Holland’s question, Mr. Carmody reiterated the potential reductions to the School Board budget due to the School Board having final decision on where the reductions are made.

Mr. Holland thanked Mr. Stegmaier for looking out for all county employees.

Ms. Durfee commended Mr. Carmody and all of the individuals involved for their hard work to present a balanced budget to the Board. She stated it was not easy to complete this task.

Mr. Carmody stated he had a tremendous staff that has worked many long hours and he thanked them for their hard work and dedication.

Ms. Jaeckle thanked Mr. Carmody for his attitude throughout all of the challenges thrown at him.

In response to Ms. Jaeckle’s question, Mr. Carmody stated increase in revenue is approximately $75 million. He further stated as proposed, the total school budget increased by $26 million and the general fund increased by $9.5 million.

In response to Mr. Warren’s question, Mr. Carmody stated the proposed salary increases for the school budget on average is 5.6 percent and in the county budget is 4 percent with a 1 percent increase for areas having troubles with recruitment and retention.

In response to Mr. Gecker’s question, Mr. Carmody stated the amount of the salary increases is unchanged even with the proposed tax rate reduction.

7. DEFERRED ITEMS

There were no deferred items at this time.

8. NEW BUSINESS

8.A. BUDGET ITEMS

8.A.1. ADOPTION OF ORDINANCE AMENDMENTS RELATING TO
DEPARTMENT OF UTILITIES FEE CHANGES

Mr. Carmody stated the proposed ordinance increases the wastewater connection fee and the bi-monthly bill for water and wastewater customers. He further stated staff recommends adoption of the proposed ordinance.

In response to Ms. Jaeckle’s question, Mr. Carmody stated the utility fund is a self-sufficient fund, funded by those that use, and these fees are required to address the facility expansions and cover the increase in cost to process the water.

On motion of Mr. Gecker, seconded by Ms. Durfee, the Board adopted the following ordinance:

AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO SEWER CONNECTION FEES AND WATER AND SEWER USER FEES CHARGES

BE IT ORDAINED by the Board of Supervisors of Chesterfield County:

(1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows:

Sec. 18-22. Connection fees.

o o o

(b) The capital cost recovery charge shall be:

 

 

Customer Class

Meter
Size
(inches)

Number
of ERU's
per Unit

Capital Cost Recovery Charge

  Water  Wastewater

(i)

For a dwelling, single-family, including townhouses, mobile homes that are not located in a mobile home park, and individually metered multifamily dwelling units.

5/8

1.00

$3,970.00

$2,725.00

(ii)

For a dwelling, two-family (per unit)

5/8

1.00

3,970.00

2,725.00

(iii)

For mobile homes that are located in a mobile home park and for master metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges and/or universities (per unit)

 

0.85

3,375.00

2,316.00

(iv)

For all other customer classes

5/8

1.00

3,970.00

2,725.00

 

 

1

2.50

9,925.00

6,813.00

 

 

1 1/2

5.00

19,850.00

13,625.00

 

 

2

8.00

31,760.00

21,800.00

 

 

3

16.00

63,520.00

43,600.00

 

 

4

25.00

99,250.00

68,125.00

 

 

6

50.00

198,500.00

136,250.00

 

 

8

80.00

317,600.00

218,000.00

 

 

10

115.00

456,550.00

313,375.00

 

 

12

155.00

615,350.00

422,375.00

 

The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit.

(v)

The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)(iv).

Sec. 18-27. Utility charges.

Effective with bills issued on and after July 1, 2008, the consumer shall pay charges for utility service in accordance with the following schedules:

(a) Monthly service charges. The monthly service charge shall be:

(1) Customer cost charge. A customer cost charge of $1.70 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $3.40.
(2) Commodity cost charge.
(i) Water: $1.24 per 100 cubic feet (Ccf).
(ii) Wastewater: $1.39 per 100 cubic feet (Ccf).
(3) Capacity cost charge.

 

 

Customer Class

Meter
Size
(inches)

Number
of ERU's
per Unit

Monthly Capacity Charge

  Water Wastewater

(i)

Dwelling, single-family, including townhouses and mobile homes that are not located in a mobile home park

5/8

1.00

$4.40

$9.50

(ii)

Dwelling, two-family (per unit)

5/8

1.00

4.40

9.50

(iii)

Mobile homes that are located in a mobile home park and multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit)

 

0.85

3.74

8.08

(iv)

All other customer classes

5/8 and  ¾

1.00

4.40

9.50

 

 

1

2.50

11.00

23.75

 

 

1 ½

5.00

22.00

47.50

 

 

2

8.00

35.20

76.00

 

 

3

16.00

70.40

152.00

 

 

4

25.00

110.00

237.50

 

 

6

50.00

220.00

475.00

 

 

8

80.00

352.00

760.00

 

 

10

115.00

506.00

1092.50

 

 

12

155.00

682.00

1472.50

 

(v)

 

The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv).


(b) Ancillary charges.

 

Type

Charge

(1)

Portable water meter deposit

$750.00

(2)

Bacteriological test for new construction, per test

23.50

(3)

Meter testing charges:
(i)   5/8-inch       30.00   
(ii) 1-inch         30.00   
(iii)1 1/2-inch     40.00   
(iv) 2-inch        40.00   
(v)   Meters that are larger  
     than two inches will be
     charged the actual cost of
     the test

 

 

(4)

Temporary voluntary meter disconnection fee

Customer cost charge plus capacity costs charge for each billing period of disconnection, plus service reconnection fee    

(5)

Strong waste surcharge

See section 18-107

(6)

Septage dumping charge

$25.00 per 1,000 gallons

(2) That this ordinance shall become effective July 1, 2008.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

8.A.2. ADOPTION OF AN ORDINANCE RELATING TO THE DEPARTMENT
OF BUILDING INSPECTION FEES

Mr. Carmody stated the ordinance proposed is an increase to the permit fees to cover the cost of the building inspection function and the fees have not been increased since 2005. He further stated staff recommends adoption of the proposed ordinance.

On motion of Mr. Gecker, seconded by Mr. Holland, the Board adopted the following ordinance:

AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 5-5 RELATING
TO BUILDING CODE PERMIT FEES

BE IT ORDAINED by the Board of Supervisors of Chesterfield County:

(1) That Section 5-5 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows:

Sec. 5-5. Permit fees.

(a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit, as required by the Virginia Uniform Statewide Building Code. If an applicant makes a change in the scope of work, a permit amendment is required and additional fees may be assessed in accordance with this section.

(b) Fee schedule. Fees shall be charged in accordance with the following schedule:

(1) General fees:

a. State levy: The Commonwealth of Virginia imposes a state levy on all permit fees to fund the state's continuing education and training program for building inspection. All applicants shall be charged the state levy at the same rate charged to the county by the state.

b. Administrative fees:

1. Amendments: Change in construction plans and/or setbacks most closely related fee:

(i) If the amendment results in a change in the scope of work, additional permit fees may be assessed in accordance with this section. If changing lots or replacing house plans; reapply.

(ii) Change in contractor or lien agent 57.00

2. Extensions, takeovers, transfers, reinstatements, and permits for CO purposes . . . 57.00

3. Footing and foundation permits: Available for permit holders accepting risk to commence with footing/foundation construction prior to building permit approval . . . 57.00

4. Change of use or change of occupancy (no work being done) . . . 59.00

5. Credit card fees. All applicants who pay fees by Discover® credit card shall pay the credit card company's charge for use of the card, in addition to the permit fee.

6. Code investigation fees:

(i) Residential: 25 percent of applicable permit fee, or 57.00, whichever is greater.

(ii) Commercial: 25 percent of applicable permit fee, or 119.00, whichever is greater.

7. Reinspection fees . . . 57.00

8. Not ready for inspection fee . . . 57.00

9. Refund requests: Refunds shall be allowed only prior to the first inspection. The amount refunded will be the permit fee paid, minus the greater of 25 percent of the permit fee or the minimum amounts listed below:

(i) Residential: 57.00

(ii) Commercial: If the permit fee paid is less than the refund amount determined above, a refund will not be given. 119.00

(iii)State levy is not refundable.

10. Temporary certificates of occupancy and renewals:

(i) Residential building permits (per unit) and subsequent extensions . . . 57.00

(ii) Commercial building permits (per building) and subsequent extensions . . . 119.00

a. "Tenant upfit" permits, where work is incomplete under the "shell" permit . . . No charge

(2) Residential building permits:

a. Single-family dwellings including townhouses and condominiums (per unit) . . . 684.00

b. Modular/manufactured/mobile homes:

1. Industrialized buildings, modular homes (without a permanent chassis) . . 285.00

2. Mobile and manufactured homes on private property . . . 114.00

3. Mobile and manufactured homes in a mobile home park . . 57.00

c. Additions and other accessory structures . 399.00

1. Florida rooms, attached garages, detached garages with occupiable space . . . 392.00

2. Detached garages (no second floor occupiable space), double-door car shed, and finished pool house . . . 285.00

3. Alterations, and converting deck/porch /garage to finished space . . . 171.00

4. Porch and chimney additions . . 171.00

5. Deck, carport, gazebo, dormers, greenhouse, unheated pool house, retaining wall, and boat dock with roof . . . 114.00

6. Sheds:

(i) 150--256 square feet, including prefab sheds on skids and pole sheds . . . 114.00

(ii) Less than 150 square feet: No permit required

d. Renovations and repairs:

1. Renovation, alteration or conversion:

(i) Resulting in a change in use of square footage. Unfinished space to finished space (with no new footings) . . . 171.00

(ii) Resulting in no change in use of square footage, where a rough-in inspection is not required . . . 114.00

2. Exterior renovation and storm damage repairs . . . 57.00

3. Chimney relining . . . 57.00

4. Fire damage repair permits: Shall be based upon the most similar permit fee and shall be a minimum fee of . . 114.00

5. Floor joist and foundation repair . 57.00

e. Other residential permits:

1. Residential foundation pour inspections . . . 398.00

(i) Additional fee if concrete testing is required because out-of-specification concrete is used . . . 117.00

(ii) Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour . . . 117.00

(iii)As an alternative to the county's foundation pour inspection, the building official may accept inspection reports from qualified, independent engineers who are approved and reliable.

2. Swimming pools (above and in-ground) . . 57.00

3. Pool barrier fences (if permitted separately from pool) . . . 57.00

4. Relocation (house moving) . . . 234.00

5. Demolition . . . 57.00

6. Elevator and wheelchair lift . . . 57.00

(3) Residential auxiliary permits:

a. Electrical:

1. New single-family dwellings, including townhouses and condominiums, per unit . . 171.00

2. Industrialized building (modular home) . 114.00

3. Addition, renovation, and conversion:

(i) Where rough-in inspection is required . . . 114.00

(ii) Where rough-in inspection is pre-existing . . . 57.00

4. Temporary poles, relocation, service change, installation, replacements, repairs . . . 57.00

5. Mobile or manufactured homes on private property . . . 57.00

6. Mobile or manufactured homes in a mobile home park (hook-ups only) . . . No fee

b. Gas:

1. Natural gas--All new installation, including townhouses and condominiums, per unit: . . . 114.00

2. Propane gas-all new installations:

(i) Gas piping, propane tank and/or product line . . . 114.00

(ii) Gas piping to appliances only . . . 57.00

(iii) Propane tank and/or product line only . . . 57.00

(iv) Mobile or manufactured homes on private property . . . 57.00

3. Repairs or replacement with like appliance . . . 57.00

c. Mechanical, including townhouses and condominiums, per unit:

1. Heating, venting and air conditioning (HVAC):

(i) New system installation, including townhouse and condominiums, per unit . . . 114.00

(ii) System replacement with new ductwork 114.00

(iii)System replacement without new ductwork . . . 57.00

(iv) New ductwork only . . . 57.00

2. Woodstove installation . . . 57.00

3. Fuel tank installation and/or removal or replacement . . . 57.00

4. Mobile or manufactured homes on private property . . . 57.00

d. Plumbing:

1. New residential single-family dwellings, and condominiums, townhouses, and duplexes (per unit) . . . 228.00

2. Industrialized building (modular homes) . . . 114.00

3. Addition, renovation and conversion:

(i) Where rough-in inspection is required . . . 114.00

(ii) Where rough-in inspection is pre-existing . . . 57.00

4. Mobile or manufactured homes on private property . . . 57.00

e. Boiler (each single-family dwelling) . 57.00

f. Fire (each single family dwelling). . .57.00

g. Small appliance installation/replacement
57.00

(4) Commercial building permits, (including apartments, and apartments sold as condominiums):

a. Fixed fee for each $1,000.00 or fraction thereof of the estimated construction cost (less the cost used to calculate auxiliary permit fees). . . 7.40, or the greater of the applicable minimum fee.

b. Minimum fees:

1. New construction . . . 297.00

2. Additions . . . 178.00

c. Fee for $2,000.00 or less of the estimated construction cost (less the cost used to calculate auxiliary permit fees) for alterations, renovations and improvements of or within existing commercial buildings. . . 119.00

1. Tenant upfits . . . 119.00

2. Renovations . . . 119.00

d. Flat Fees:

1. Communication tower . . . 238.00

2. Commercial swimming pools . . . 178.00

(i) Barrier permit, if permitted separately from the swimming pool permit . . . 59.00

3. Retaining walls . . . 119.00

4. Tents (greater than 900 square feet) . . . 48.00

5. Industrialized building, including foundations . . . 119.00

6. Construction/classroom/office trailer installation or relocation . . . 59.00

7. Flagpoles . . . 48.00

8. Demolition of a commercial structure . . . 119.00

9. Change of use or occupancy, when no work is being performed . . . 59.00

10. Signs . . . 59.00

(5) Commercial auxiliary permits:

a. Electrical, mechanical, plumbing, gas, active solar system, boiler, and well permits, when the cost of labor and materials for installation, alteration, replacement and/or repair is (rounded up to the nearest dollar) is $1,000.00 or less . . . 59.00

1. For each additional $1,000.00 or fraction thereof, of the estimated cost over $1,000.00 . . . 6.60

b. Fire/sprinkler and alarm system installations, alterations, replacement and/or repairs when the cost of labor and materials is $1,000 or less . . . 59.00

1. For each additional $1,000.00 or fraction thereof, of the estimated costs over $1,000.00 . . . 7.40

(6) Other commercial permits:

a. Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters and man lifts, payable on or before December 31, for the following year . . . 48.00

b. Amusement devices (The Virginia Amusement Device Regulations set the maximum fee allowable for amusement devices and are subject to change. Fees will be updated as the Virginia Amusement Device Regulations announce a fee schedule change):

1. Administrative amusement permit, where no inspections are required . . . 10.00

2. Kiddie rides . . . 25.00

3. Major rides . . . 35.00

4. Spectacular rides . . . 55.00

5. Rollercoasters more than 30 feet in height . . . 150.00

(7) Fee exemptions:

a. A building permit fee will not be required where the cost of construction is less than $500.00 and would not require securing any permit for electrical, gas, mechanical or plumbing work in accordance with the Virginia Uniform Statewide Building Code.

b. A building permit fee will not be required for the construction of building areas designed and used as a place of worship.

c. A building permit fee will not be required for building permits for construction by county departments funded by the general fund.

d. A building or auxiliary permit fee will not be charged for commercial construction located in an "enterprise zone" or "subzone" as designated by the Commonwealth of Virginia and administered by the Chesterfield County Block Grant Office. This exemption shall continue for the life of the enterprise zone or subzone.

e. In the event of a presidentially-declared natural disaster, the board of supervisors may waive permit fees for repair of damage caused by the disaster.

f. A building permit fee will not be required for the construction of ramps which provide access for handicapped persons to single-family dwellings, including townhouses and condominiums, provided that the permit applicant must provide to the building official proof that an individual who resides in the dwelling is medically in need of such a ramp for ingress to and egress from the dwelling.

(c) Disposition of fees. All permit fees required by this section shall be paid by the applicant to the county treasurer when the permit application is filed with the building official. The treasurer shall deposit all permit fees in the county's general fund.

(2) That this ordinance shall become effective immediately July 1, 2008.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

8.A.3. ADOPTION OF ORDINANCE ESTABLISHING THE ANNUAL TAX
LEVY ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL
PROPERTY

Mr. Carmody stated the tax rate was advertised at 97 cents although the Board can reduce the tax rate.

Ms. Durfee made a motion, seconded by Mr. Gecker, for the Board to establish the annual tax levy on various classes of real estate and personal property for 2008, including a two-cent real estate tax rate reduction and adopt the ordinance.

Discussion ensured relative to the proposed decreased tax rate for the Charter Colony Powhite Parkway Transportation District.

In response to Mr. Gecker’s question, Mr. Carmody stated in the first year the differential raised approximately $55,000 and raised approximately 126,000. He further stated it is not enough funding to initiate any activity in the design or construction mode.

In response to Mr. Gecker’s question, Mr. Stegmaier stated the special tax rate on this area was incremental at 15 cents.

Mr. Gecker stated his understanding was that the tax rate in the special district would remain the same in order to get funding for the necessary improvements to develop that piece of land. He further stated he did not mind reducing the tax rate in the special district by two cents. He requested information for next year to see where the county is relative to build out to make sure revenue is continuing at the right pace and then compare that to the then projected improvements to infrastructure.

Mr. Warren called for a vote on the motion by Ms. Durfee, seconded by Mr. Gecker, to adopt the following ordinance:

AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD

BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 2008, and ending on the thirty-first day of December, 2008, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows:

Sec. 1. Real Property and Mobile Homes.

(a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof.

(b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.10 on every $100 of assessed value thereof.

Sec. 2. Personal Property.

(a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof.

(b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof.

(c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof.

(d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof.

(e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof.

(f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof.

(g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof.

Sec. 3. Public Service Corporation Property.

(a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.97 on every $100 of the assessed value thereof determined by the State Corporation Commission.

(b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof.

Sec. 4. Machinery and Tools.

On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

8.A.4. ADOPTION OF THE FY2009 COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIP
ANNUAL PLAN

Mr. Carmody stated staff recommends approval of the FY2009 Community Development Block Grant Program and the HOME Investment Partnership Annual Plan.

Ms. Jaeckle stated staff should have went back to the Advisory Committee and discussed the disparity between their recommendation and the County Administrator’s recommendation. She expressed a concern over adopting this item as is, but stated she understands some changes could be made within categories.

Mr. Carmody stated there is a federal calendar that must be met in which the county must have information submitted.

In response to Mr. Gecker’s question, Mr. Stith stated if the budget for CDBG was taken back to the Advisory Committee, then the Board would have to take additional action if changes were made. He stated he would recommend approval for this year and make the recommended changes for next year. He further stated funds can be moved around throughout the year if needed.

Mr. Holland thanked Mr. Stith for the clarification and stated he concurred with Ms. Jaeckle’s concerns. He further stated he was prepared to move forward with this item.

Mr. Carmody clarified that the Board would have to approve the budget prior to sending it to the Federal Government.

Mr. Holland made a motion, seconded by Ms. Durfee, for the Board to adopt the FY2009 Community Development Block Grant Program and the HOME Investment Partnership Annual Plan.

Discussion ensued relative to the amount of disparity for funding for the CDBG programs and the deadlines for the programs and activities.

Mr. Warren called for a vote on the motion by Mr. Holland, seconded by Ms. Durfee, for the Board to adopt the FY2009 Community Development Block Grant Program and the HOME Investment Partnership Annual Plan.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

8.A.5. ADOPTION OF THE FY2009-FY2014 CAPITAL IMPROVEMENT
PROGRAM

Mr. Carmody stated staff is requesting that the Board adopt the revised FY2009–FY2014 Capital Improvement Program.

On motion of Mr. Gecker, seconded by Mr. Holland, the Board deferred adoption of the FY2009-FY2014 Capital Improvement Program to April 23, 2008.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

8.A.6. ADOPTION OF THE PROPOSED FY2009-FY2010 BIENNIAL
FINANCIAL PLAN

Mr. Carmody stated staff is requesting that the Board adopt the proposed FY2009-FY2010 Biennial Financial Plan, as amended.

Mr. Gecker stated staff has done a great job with the budget and it appeared reducing the tax rate from 97 cents to 95 cents would have a much more significant impact on where the county is as a whole. He further stated the County Administrator would evaluate county services to see where we can realize some efficiencies in recognizing the priorities of public safety and keeping the employees’ salaries competitive. He expressed concerns with the back half of the budget being based on a forecast, which forces decisions to be made that he is uncomfortable making at this point. He stated a few items he feels should be considered a priority, such as the Community Academy and Tech Center, may not be a priority to the School Board. He further stated he would like to see some clarity from the School side as to what these reductions mean as far as salaries are concerned. He stated he would like to wait two weeks to make sure the proposed budget would not impact programs that are important to the schools.

Mr. Holland stated all employees are covered and will not be adversely impacted by the reduction. He further stated he looks forward to looking for potential savings and process improvements in the county.

Ms. Durfee stated after speaking with Mr. Carmody she was assured reducing the tax rate to 95 cents would keep the Board’s priorities intact. She further stated it is important to balance what we have heard from the citizens and the priorities of the county. She stated she has received numerous phone calls inquiring about when the Board was going to give consideration to fiscal discipline. She further stated Mr. Carmody has done a great job.

Ms. Jaeckle stated the citizens are having to reduce their budgets and they expect the county to do the same. She further stated she would like to see if the School Board could put the second shift at the Tech Center back into the budget to help relieve overcrowding.

Discussions ensued relative to the amount of the increases in real estate assessments over the past two years.

Mr. Stegmaier stated with the 95-cent tax rate, the departments have done the best they can to reduce costs for 2009, but it is important to realize we are reducing the flexibility we have going into 2010. He further stated if the county ends up with a surplus due to a turn around in the economy, we may be able to fund the additional positions.

Mr. Holland made a motion, seconded by Ms. Durfee, for the Board to adopt the proposed FY2009-FY2010 Biennial Financial Plan, with revisions as submitted.

Mr. Gecker expressed concerns relative to the funding of some programs on the school side of the budget. He stated he would be more comfortable voting on the budget at the next meeting.

Mr. Warren called for a vote on the motion of Mr. Holland, seconded by Ms. Durfee, for the Board to adopt the proposed FY2009-FY2014 Biennial Financial Plan, with revisions as submitted.

Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.

Mr. Warren thanked the Board members for their dedication to the county.

Mr. Gecker clarified that the extra $10,000 was put back into the budget for the Senior Center.

8.A.7. ADOPTION OF RESOLUTIONS APPROPRIATING FUNDS FOR
FISCAL YEAR 2009 AND APPROVING FUNDS FOR FISCAL
YEAR 2010

Mr. Carmody stated staff is requesting that the Board adopt a resolution appropriating funds for FY2009 and a tentative resolution appropriating funds for FY2010 for fiscal planning purposes.

On motion of Mr. Gecker, seconded by Ms. Durfee, the Board adopted the following resolution:

A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2009 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA

BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:

That for the fiscal year beginning on the first day of July 2008 and ending on the thirtieth day of June 2009, the following sections shall be adopted:

Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2008, and due December 5, 2008, be appropriated for FY2009.

General Fund

FY09 Adopted

Estimated Revenue:

From Local Sources:

 

 

General Property Taxes

$378,583,500

 

Other Local Taxes

102,522,400

 

Licenses, Permits, Fees

8,257,100

 

Fines, Forfeitures and Uses of Money & Property

6,409,200

 

Service Charges

29,008,900

 

Miscellaneous and Recovered Costs

13,814,400

 

 

 

 

From Other Agencies:

 

 

State and Federal

$140,280,000

 

 

 

 

Other Financing Sources:

 

 

Reserves

$12,957,200

 

Transfer from County Grants Fund

592,600

 

Transfer from County Capital Projects

979,900

 

Transfer from Vehicle & Communications Maintenance Fund

11,800

 

Transfer from Water Improvement, Replacement & Extension Fund

2,500

 

Transfer from Water Operating Fund

2,452,600

 

Transfer from Wastewater Operating Fund

2,600

 

Anticipated Fund Balance 7/1/08

53,495,000

 

Total Revenues

$749,369,700

 

 

 

Appropriations:

General Government

$52,442,300

 

Administration of Justice

8,560,200

 

Public Safety

142,981,900

 

Public Works

20,252,500

 

Health and Welfare

67,590,700

 

Parks, Rec., Cultural

21,570,200

 

Community Development

16,109,800

 

Debt Service

24,898,200

 

Operating Transfers

338,982,200

 

Reserves

2,486,700

 

Ending Fund Balance, 6/30/2009

53,495,000

 

Total General Fund:

$749,369,700

 

 

 

 

*Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2008. (See "Section 5")

 

 

 

Comprehensive Services Fund

 

 

 

 

Estimated Revenue:

Reimbursement, Colonial Heights

$237,800

 

State Aid, Comprehensive Services

5,345,900

 

State, Miscellaneous

114,200

 

Transfer from Social Services

445,200

 

Transfer from Schools

1,930,200

 

Transfer from General Fund

3,008,600

 

Total Revenue

$11,081,900

 

 

 

Appropriations:

Operating Expenses

$11,081,900

 

Total Appropriations

$11,081,900

 

 

 

School Operating Fund

 

 

 

 

Estimated Revenue:

Local Sources

$22,201,600

 

State

268,119,900

 

Federal

25,204,300

 

Loan Proceeds

234,800

 

Transfer from School Operating

819,800

 

Transfer from School Food Service

800,000

 

Transfer from School CIP 

1,250,000

 

Transfer from General Fund:

 

 

State Sales Tax

52,284,400

 

Local Taxes

253,065,500

 

Grounds Maintenance

2,246,700

 

Total General Fund

$307,596,600

 

 

 

 

Beginning Balance

2,861,700

 

Total Revenues, Transfers & Reserves

$629,088,700

 

 

 

Appropriations:

Instruction

432,195,036

 

Administration / Attendance & Health

23,019,158

 

Pupil Transportation

31,123,125

 

Operations & Maintenance

60,786,981

 

Debt Service

45,958,600

 

Food Service

20,753,000

 

Grounds Maintenance

2,246,700

 

Reserve for School Capital Projects

13,006,100

 

Total Appropriations

$629,088,700

 

 

 

School Capital Projects Fund

 

 

 

 

Estimated Revenue:

Bond Proceeds

$16,963,100

 

Proffered Funds

1,018,700

 

State Construction Allocation

885,500

 

Local Sources

1,250,000

 

School CIP reserve

13,006,100

 

Transfer from School Grants

1,851,500

 

Transfer from Food Services

1,675,000

 

Total Revenue and Transfers

$36,649,900

 

 

 

Appropriations:

Transfer to School Operating Fund:

$1,250,000

 

School Projects

35,399,900

 

Total Appropriations

$36,649,900

 

 

 

Schools - Appomattox Regional Governor's School Fund

 

 

 

 

Estimated Revenue:

Local Sources

$3,363,100

 

State

1,098,211

 

Total Revenues

4,461,311

 

Beginning Fund Balance

552,189

 

Total Revenues, Transfers and Reserves

$5,013,500

 

 

 

Appropriations

Education

$5,013,500

 

Total Appropriations

$5,013,500

 

 

 

County Grants Fund:

 

 

 

 

 

Estimated Revenue:

From Other Governments

$10,755,200

 

From the General Fund

2,758,300

 

Total Revenue

$13,513,500

 

 

 

Appropriations:

Adult Drug Court Grant (Commonwealth's Attorney)

$858,700

 

Clerk of the Circuit Court - Technology Trust Fund

400,000

 

Community Corrections Services:

 

 

    Domestic Violence Resource Center

116,600

 

    Domestic Violence Victim Advocate (V-STOP)

56,500

 

    Options

74,000

 

    Pretrial

488,800

 

    Post Trial

1,829,500

 

SAMHSA  Dual Treatment Track

358,000

 

Community Development Block Grant

1,913,400

 

Community Services Board Part C Grant

724,700

 

Domestic Violence Prosecutor

98,400

 

Families First

529,600

 

Fire & EMS Revenue Recovery

3,520,000

 

Juvenile Drug Court Grant

486,000

 

Litter Grant

26,000

 

Police - Domestic Violence Coordinator

45,000

 

USDA Juvenile Detention Grant

60,000

 

USDA Youth Group Home Grant

8,200

 

Victim/Witness Assistance

480,400

 

VJCCCA

1,439,700

 

Total Appropriations

$13,513,500

 

 

 

County CIP Fund

 

 

 

 

 

Estimated Revenue:

Lease/Purchase Proceeds

$7,300,000

 

Interest Earnings

236,000

 

General Obligation Bonds

4,175,500

 

Transfer from General Fund

15,652,400

 

Transfer from Cash Proffers

988,200

 

Total Revenue

$28,352,100

 

 

 

Appropriations:

County Capital Projects

$28,116,100

 

Transfer to the General Fund

236,000

 

Total County CIP Funds

$28,352,100

 

 

 

County Maintenance Projects Fund

 

 

 

 

Estimated Revenue:

Transfer from General fund

$1,100,000

 

General Obligation Bonds

10,000,000

 

Other

10,000,000

 

Total Revenue

$21,100,000

 

 

 

Appropriations:

County Maintenance Projects

$21,100,000

 

Total County Maintenance Projects

$21,100,000

 

 

 

Cash Proffer Fund

 

 

 

 

Estimated Revenue:

Cash Proffers

$2,006,900

 

Total Revenues

$2,006,900

 

 

 

Appropriations:

Transfer to County Capital Projects Fund

$988,200

 

Transfer to School Capital Projects Fund

1,018,700

 

Total Appropriations

$2,006,900

 

 

 

Vehicle and Communications Maintenance

 

 

 

 

Estimated Revenue:

Fleet Management Charges

$17,059,500

 

Radio Shop Charges

2,243,600

 

Total Revenue

$19,303,100

 

 

 

Appropriations:

Fleet Management Operations

$17,059,500

 

Radio Shop Operations

2,243,600

 

Total Appropriations

$19,303,100

 

 

 

Capital Projects Management Fund

 

 

 

 

Estimated Revenue:

Reimbursement for Services

$826,500

 

Total Revenue

$826,500

 

 

 

Appropriations:

Construction Management Operations

$826,500

 

Total Appropriations

$826,500

 

 

 

Risk Management Fund

 

 

 

 

Estimated Revenue:

Operating Revenues

$7,416,800

 

Beginning Retained Earnings

4,812,400

 

Total Revenue

$12,229,200

 

 

 

Appropriations:

Risk Management Operations

$7,416,800

 

Ending Retained Earnings

4,812,400

 

Total Appropriations

$12,229,200

 

 

 

Airport Fund

 

 

 

 

 

Estimated Revenue:

Operating Revenue

$751,600

 

Total Revenue

$751,600

 

 

 

Appropriations:

Airport Operations

$751,600

 

Total Appropriations

$751,600

 

 

 

Airport Capital Projects Fund

 

 

 

 

Estimated Revenue:

Federal & State Grants

$1,960,000

 

Transfer from General fund

$40,000

 

Total Revenue

$2,000,000

 

 

 

Appropriations:

Airport Improvements

$2,000,000

 

Addition to Retained Earnings

$0

 

Total Appropriations

$2,000,000

 

 

 

Utilities Fund

 

 

 

 

 

Estimated Revenue:

Service Charges

$60,217,000

 

Capital Cost Recovery Charges

16,306,000

 

Hydrant/Fire Protection

2,452,600

 

Other Revenue

10,191,100

 

Anticipated Future  Revenue

67,837,700

 

Total Revenue

$157,004,400

 

 

 

Appropriations:

Operations

$52,423,330

 

Debt Service

11,728,470

 

Transfer to Capital Projects

90,400,000

 

Payment in Lieu of Taxes

2,452,600

 

Total Appropriations

$157,004,400

 

 

 

Utilities Capital Project Funds

 

 

 

 

Estimated R